Secretary (part-time)

An excellent opportunity for a commercial/professional services secretary to join a growing national building consultancy. You will join the team providing full secretarial, report writing and administrative support to TFT Partners and the technical team, as well as working with the secretarial team members in the London office and the national secretarial team. The role will also include meeting support and greeting visitors.

This is a part-time position for 3 days a week (days tbc) and will be office based to support the team.

Key accountabilities

  1. Provide Partners and surveyors with high level accurate secretarial support carrying out audio typing of letters, survey reports, specifications, and minute notes when required. Some copy typing also required.
  2. Compiling large reports, with significant numbers of photographs and using TFT templates.
  3. Sharing Reception duties, answering telephone calls and taking messages, meeting and greeting visitors, and providing refreshments
  4. Photocopying and binding reports and documents
  5. Advanced knowledge of Word and Excel for calculations and schedules
  6. Dealing the incoming and outgoing post and taking parcels to the post office when needed
  7. Undertake fee billing through bespoke software
  8. Occasional diary management, arranging appointments, organising meetings, booking travel and accommodation
  9. Any other reasonable tasks that may be required as part of the role to support the office/team.

Performance criteria

  1. ‘Can do’ attitude, to flex to range of tasks required
  2. 75 wpm, copy typing and accurate high-volume audio
  3. High standard of written English
  4. Excellent proof-reading ability
  5. Numerate
  6. Excellent document formatting skills
  7. Professional telephone manner
  8. Strong knowledge of Microsoft Word and PowerPoint

Skills and behaviour

  1. Must have commercial report writing experience
  2. Strong capability with technology and embracing new systems
  3. Excellent administration, communication and organisational skills
  4. Knowledge and experience of property/law terminology from a professional services background
  5. Proactive approach to tasks, ability to prioritise effectively
  6. Reliability and initiative
  7. Able to work independently and as part of a team
  8. Flexibility to support office administration needs
  9. Accuracy with attention to detail
  10. Diplomacy
  11. Confidentiality

About TFT

TFT is the leading independent firm of Development, Built Asset & Engineering and Sustainability consultants. We place the wellbeing of people and the performance of buildings at the heart of everything we do.

We’re proud of our reputation for integrity and delivering work of the highest quality, blended with commercial pragmatism. We offer a strong track record across all commercial property sectors, advising investors, developers, occupiers and owners on maximising best property asset values. Diversity and strength in depth is important to us. Whether it be a technical thought leader with a career’s experience – or a recently qualified rising star – in today’s risk averse world you need people on your side with a reputation for diligence, transparency, intellect and commercial insight. Clients see TFT as large enough to provide the expertise and resources to get the best from their portfolios, and small enough for it to matter personally.

We have over 160 partners and employees operating from a network of offices in Birmingham, Bristol, Cambridge, Cardiff, Dublin, Edinburgh, Guildford, Leeds, London, Manchester and Southampton.

Apply now